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4. Creating an Office 365 Backup Set

1. In the AhsayOBM main interface, click Backup Sets.

2. Click the “+” icon next to Add new backup set.

3. Enter a Name for your backup set and select Office 365 Backup as the Backup set type.

Enter the user name and password of your Office 365 account, choose the region for the account, enter the App password. Press Test to validate the account.

The App password is only required if the MFA status of an Office 365 account is enforced.

Enter the code sent to your device. If you want to use other method of authentication, click the link Use another method to authenticate on the lower left corner of the screen.

Choose from the two (2) options which are Text and Call.

If Call is selected, you will receive a call from a third-party app and from there follow the instructions to proceed with the authentication. However, if Text is selected, enter the code sent to your device and click the Verify button to proceed.

Test completed successfully shows when the validation is successful. Press Next to proceed to the next step.

The App password is only required if the MFA status of an Office 365 account is enforced.

Enter the code sent to your device. If you want to use another method of authentication, click the link Use another method to authenticate on the lower left corner of the screen.

Choose from the two (2) options which are Text and Call.

If Call is selected, you will receive a call from a third-party app and from there follow the instructions to proceed with the authentication. However, if Text is selected, enter the code sent to your device and click the Verify button to proceed.

Test completed successfully shows when the validation is successful. Press Next to proceed to the next step.

4. In the Backup Source menu, select the desired Outlook, OneDrive, Personal Site, Public Folders or Site Collections for backup.

Or click I would like to choose the files to backup to choose the detailed items to backup. Enable the Show items checkbox at the bottom left corner if you would like to choose individual items for backup.

Below are example screen shots for the Users, Public Folders, and Site Collections.

  • Users: include Outlook, OneDrive and Personal Sites
  • Public Folders: include public folders
  • Site Collections: include Personal Sites and Site Collections

5. In the Schedule menu, configure a backup schedule for backup job to run automatically at your specified time interval. Slide the on/off button to turn on this feature, then click Add new schedule to add a new schedule, then click Next to proceed afterward.

6. In the Destination menu, select a backup destination where the backup data will be stored. Click the “+” icon next to Add new storage destination / destination pool.

For more details on Backup Destination, refer to the following Wiki article for details: FAQ: Frequently Asked Questions on Backup Destination

Select storage destinations.

You can choose a storage combination of the Local/Mapped drive/Removable Drive or Cloud storage. Click OK to proceed when you are done with the settings.

  • If you have chosen the Local/Mapped Drive/Removable Drive option, click Change to browse to a directory path where backup data will be stored, then click Test to validate the path. Test completed successfully shows when the validation is done.
  • If you have chosen the Cloud Storage, select from the destination storage then click OK.

You can add multiple storage destinations. The backup data will be uploaded to all the destinations you have selected in the order you added them. Press the icon to alter the order. Click Next to proceed when you are done with the selection.

7. In the Encryption window, the default Encrypt Backup Data option is enabled with an encryption key preset by the system which provides the most secure protection.

You can choose from one of the following three Encryption Type options:

  • Default – an encryption key with 44 alpha numeric characters will be randomly generated by the system
  • User password – the encryption key will be the same as the login password of your AhsayOBM at the time when this backup set is created. Please be reminded that if you change the AhsayOBM login password later, the encryption keys of the backup sets previously created with this encryption type will remain unchanged.
  • Custom – you can customize your encryption key, where you can set your own algorithm, encryption key, method and key length.

For best practice on managing your encryption key, refer to the following Wiki article. FAQ: Best practices for managing encryption key on AhsayOBM or AhsayACB

Click Next when you are done setting.

8. If you have enabled the Encryption Key feature in the previous step, the following pop-up window shows, no matter which encryption type you have selected.

The pop-up window has the following three options to choose from:

  • Unmask encryption key – The encryption key is masked by default. Click this option to show the encryption key.
  • Copy to clipboard – Click to copy the encryption key, then you can paste it in another location of your choice.
  • Confirm – Click to exit this pop-up window and proceed to the next step.

9. If you have enabled the scheduled backup option, you will be prompted to enter the User Name and Password of the Windows account that will be running the backup.

Click Next to create the backup set.

10. The following screen is displayed when the new Office 365 backup set is created successfully.

public/documents_and_guides/v8/obm/office-365-windows/create-office-365-backup-set.txt · Last modified: 2020/04/29 13:36 by ronnie.chan